Editing Files

Provision is made within the Database File Management (dbFM) system to Delete, Rename, Move and Download files. This topic describes these operations.

BE AWARE: Files that you are currently working on can be deleted, renamed, or moved by a user with appropriate privileges and possibly located on a server remote from the one you are hosted on. If you are a user with these privileges and are intending to carry out one of these actions on a file, it may be appropriate to warn users of your intended action.

Right-clicking on any file displays a Context Menu providing the following file editing options. The Preview image option is only available when an image file is selected:

Option

Function

Delete file Deletes the selected file.
Rename file Provides the option to rename the selected file.
File properties Displays the File Properties dialogue for review or editing.
Convert to revision Converts the select file into a Revision Directory.
Download file Downloads the selected file to your PC or laptop.
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Note: Only users with appropriate file access privileges will be able to complete the following editing functions. Other users will be presented with a message box stating that they do not have sufficient privileges to complete the operation. In this situation, select OK to the message and the operation will be terminated.

Delete File

Right-click on the file you wish to delete and select the Delete File option from the list-box. The following pop-up dialogue will request confirmation of the delete. Select OK to complete the deletion or Cancel to reject the deletion:

Note: Users with insufficient privileges will be presented with a message box. In this situation, select OK to the message and the operation will be terminated.

Rename File

Right-click on the file you wish to change the name of and select the Rename File option from the list-box. The file name is framed:

Type in the new name or amend the existing name then select Return or Enter to complete the change. Click outside of the box to reject the change.

Notes:

  1. Users with insufficient privileges will be presented with a message box. In this situation, select OK to the message and the operation will be terminated.
  2. If you attempt to give a file the same name as an existing file in the same node, an error message will state that "An object of that name already exists..." and the rename operation will be rejected.
  3. If an illegal character is detected in a filename, an error message will be displayed and the rename operation will be rejected.

Moving Files

Files can be moved from one location to another using Drag-and-Drop. Files are displayed in the Detail Pane and so cannot be moved from the Detail Pane to the Directory Tree.

Before the move is completed, the following confirmation pop-up dialogue is displayed:

Selecting OK to this message completes the move while Cancel rejects the move.

Notes:

  1. Users with insufficient privileges will be presented with a message box. In this situation, select OK to the message and the operation will be terminated.
  2. If you attempt to move a file to a node containing a file with the same name, an error message will state that "An object of that name already exists..." and the move will be rejected.

Download File

Select this option or left-click on the file to downloaded the selected file from DBFM to your PC or laptop.

 

Subscribe / Unsubscribe

Assuming notifications are enabled on this server. If the user has already subscribed to this document the menu will show the 'Unsubscribe' option. Otherwise the 'Subscribe' option will be shown. See Notifications for full details of Subscribing to a document.