Creating a Revision Directory

Revision directories can be explicitly created by selecting the Convert to Revision option from the file Context Menu, or by uploading multiple files with the same filename. This topic discusses these two options. It should be noted that once a file has been converted to a Revision Directory, this process cannot be reversed.

Whatever method is used to create a Revision Directory, when a document is uploaded it inherits the access privileges of the directory; it is therefore advisable to set these directory properties at the time of its creation. This is particularly useful when all but the most recent revision will have restricted circulation.

Convert to Revision

Right click on the file to convert and select the Convert to Revision option from the file Context Menu. The following warning dialogue will be displayed. Select OK to proceed or Cancel to reject the conversion.

Convert to revision master warning dialogue

On selecting OK to the above warning, the following confirmation dialogue will be displayed. Click on OK to complete the conversion process. Users with insufficient privileges to convert the file will be presented with a message box stating that they cannot complete this conversion. In this situation, select OK to the message and the operation will be terminated.

New revision created confirmation dialogue

Assuming sufficient privileges, the Revision Directory has now been created and is indicated by a double icon. For example, if the file to be converted is an MS Word document it will have a single Single MS Word icon icon. When this file has been converted, it will have a double MS Word icon Double MS Word icon.

Uploading Multiple Files

Follow the method for uploading Identical Filenames. The Upload File form will provide two options. Select the Create a new file version option. The Revision Directory has now been created and is indicated by a double icon.